Automate booking cycles, tenant onboarding, maintenance triage, rent collection, and community engagement for your student accommodation — so your team manages more beds with less overhead. Student living automation from just £1,497.
From clearing week chaos to mid-term maintenance and end-of-tenancy handovers, we build automation that handles every stage of the student accommodation lifecycle.
AI chatbots that handle viewing requests, answer FAQs about rooms, pricing, and availability 24/7, and convert enquiries into confirmed bookings automatically. During peak periods like clearing and freshers, your booking bot scales instantly — no extra staff needed, no enquiry left unanswered.
Automated welcome packs, tenancy agreement signing, inventory check workflows, key collection scheduling, and move-in day coordination — all triggered the moment a booking is confirmed. Students receive step-by-step guidance via email and WhatsApp, reducing no-shows and admin bottlenecks on arrival day.
AI triages maintenance tickets from WhatsApp, app, or email — categorising urgency, auto-dispatching contractors, tracking SLAs, and sending tenants real-time updates on repair progress. Emergency issues are escalated instantly while routine requests are batched and scheduled efficiently.
Automated rent reminders sent via email and SMS before due dates, guarantor follow-ups when payments are missed, arrears escalation sequences with configurable timelines, and financial reporting dashboards that give operators a live view of collection rates across every property and bed.
From single-site landlords to multi-property PBSA operators, our automation delivers measurable results across the student living sector.
An 800-bed PBSA operator deployed our AI booking bot ahead of A-level results day. During clearing week, the bot handled 3,200 enquiries about room types, pricing, and availability — answering questions instantly at 3am and 3pm alike. 340 enquiries were converted into confirmed bookings without a single extra staff member, filling 94% of available rooms before the weekend.
A student accommodation company managing 5 sites was drowning in maintenance requests sent via email, WhatsApp, and a tenant portal. After deploying our AI maintenance triage system, every ticket was automatically categorised by urgency, routed to the correct contractor, and tracked against SLAs. Average response time dropped from 48 hours to 4 hours, and tenant satisfaction scores rose by 35%.
A private student landlord with 60 rooms was losing thousands each semester chasing late rent manually. Our automated rent collection system sent pre-due-date reminders to students, triggered guarantor follow-up sequences when payments were missed, and escalated persistent arrears cases with documented communication trails. In the first semester, the system recovered £47K in overdue rent and reduced average arrears duration from 38 days to 9 days.
Book a free 30-minute audit and we will map out exactly how AI can streamline your booking cycles, onboarding, maintenance, and rent collection — starting from just £1,497 for a custom build or £697/month fully managed.